Privacy Policy

1. General Information

The protection and security of personal data is a top priority for Informatique-MTF S.A. (hereinafter: IMTF). We place great value on openness and transparency. This data protection policy will provide you with information on the nature, scope, and purpose of personal data processed by us. In addition, it contains information concerning your rights.

Personal data is information that relates to an identified or identifiable individual ("data subject"). "Processing" means any process, performed with or without the aid of automated processes, in connection with personal data, such as collection, recording, storage, adaptation or alteration, retrieval, use, disclosure by transmission, dissemination or otherwise making available, or erasure.

2. Name and address of the responsible person

The responsible person is defined as the natural or legal person that determines the purposes and means of processing personal data. Presently responsible is:

Informatique-MTF S.A.

Route du Bleuet 1

CH-1762 Givisiez

Phone: +41 26 460 66 66

Website: www.imtf.com

E-Mail: privacy@IMTF.ch

3. Name and address of the data protection officer

Any person who is a data subject of our data processing can contact our data protection officer directly in case of a question or a request regarding data protection. This is:

Kay Handte

c/o Informatique-MTF S.A.

Route du Bleuet 1

CH-1762 Givisiez

E-Mail: privacy@IMTF.ch

4. Categories of Personal Data

If you are a customer or supplier, IMTF may process the following categories of personal data. In doing so, IMTF does not process any more personal data than is necessary.

IMTF processes customer data. By this we mean, in particular: 

  • Master and inventory data (e.g. name, address, date of birth, telephone number, contract number and duration, information concerning completed transactions, bank details)

  • Marketing data (e.g. requirements, wishes, preferences)

  • Technical data (e.g. internal and external identifiers, business numbers, IP addresses, records of accesses or amendments, e-mail addresses)

 

IMTF processes supplier data. By this we mean, in particular:

  • Master and inventory data (e.g. name, address, date of birth, telephone number, contract number and duration, information concerning completed transactions, bank details)

  • Marketing data (e.g. requirements, wishes, preferences)

  • Technical data (e.g. internal and external identifiers, business numbers, IP addresses, records of accesses or amendments, e-mail addresses)

5. Duration of Storage

The duration of storage of personal data is determined by statutory retention obligations (depending on the applicable legal basis, these are five, ten, or more years), or by the purpose of the data processing concerned.

6. Purpose of the Data Processing

IMTF may process the personal data described in point 4 for the execution of its own services as well as for its own or legally intended purposes. This includes in particular the implementation and execution of contracts, planning and product development, marketing, market research, comprehensive support, advice and information on the provision of services, preparation and delivery of tailored services, legal or regulatory informing or reporting obligations to courts and authorities, and compliance with official regulations.

7. Legal Basis for Data Processing

Data processing is lawful, insofar as the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract. This is the case, for example, for processing operations that are necessary for the supply of goods or the provision of other services or considerations. The same applies to such processing operations as are required for the implementation of precontractual measures in cases of questions about our products or services. Insofar as IMTF processes personal data for the purposes referred to in this paragraph, it shall invoke this justification.

In addition, data processing is lawful if the data subject has given their consent to the processing or if the processing is necessary for the fulfillment of a legal obligation on the part of IMTF. Further, data processing is lawful if it is necessary to protect the legitimate interests of IMTF or a third party, which may be the case, for example, if the data subject is a customer of IMTF. In addition, data processing is lawful if the vital interests of a natural person are to be protected or if the processing is necessary for the performance of a task which is in the public interest.

8. Data Security

Your personal data provided to us will be secured by taking technical and organizational security measures in such a way that they are inaccessible to unauthorized third parties. These security measures are continually adapted and improved as new technology develops.

9. Transfer of Personal Data

IMTF will not sell, disclose, or otherwise distribute your personal information to third parties except as described in this data protection policy. We may share your personal information with other IMTF global affiliates if they agree to treat the data in accordance with this data protection policy. 

Your personal data may be passed on to third parties who act for us or on our behalf, in order for them to further process the data for the purpose/purposes for which the data were originally collected, or for other legally permissible purposes. These third parties have contractually committed to use personal data for the agreed purposes only, not to sell to other parties, and not to disclose to other parties, unless this is legally required, permitted by us or described in this data protection policy. 

Personal data may also be disclosed to third parties if we are required to do so by law, by injunction or by official regulations, or in support of criminal or legal investigations, or other legal investigations or proceedings in Switzerland or abroad.

10. Rights of the Data Subject

You can ask IMTF for information about whether or not personal data is processed about you. If this is the case, we will inform you of the personal data held about you in our database, including the information available on the origin of the data, the purpose and, where applicable, the legal basis for processing and the categories of processed personal data, those involved in the collection and the data recipient. You further have the right to rectification, a right to deletion of personal data (right to be forgotten, insofar as no other retention obligations conflict with this or there is no other legal basis for the processing), a right to limitation of processing, a right to data transferability, and the right to revoke a data protection consent.

All requests for information and other concerns regarding data protection will be handled by our data protection officer (cf. point 3).

11. Data logging when visiting this website

When you visit the IMTF website using your mobile devices or from a computer, we collect and store information in their internal storage space. We then reuse this data to improve your user experience or to perform statistics. The different data IMTF collects can be, for example:

  • Your IP address and location data

  • The type of device you use

  • The link from which you access our platform

  • Configurations on certain equipment for the use of our services

You will be able to choose whether or not to store this information by accepting cookies or not. We will not disclose these data to third parties for commercial or noncommercial purposes.

12. Newsletter

You have the option of subscribing to our newsletter via our website. For this we need your e-mail address and your declaration that you agree to receive the newsletter. 

To provide you with targeted information, we also collect and process voluntarily provided information about areas of interest, country of origin, etc.. Your information may be stored and used for market research and advertising purposes.

You can cancel your subscription to the newsletter at any time. Please send your cancellation to the following e-mail address: marketing@imtf.com We will then immediately delete your data in connection with the newsletter dispatch.

13. Cookies

Our website uses "session cookies" to facilitate your use of our website. These are small text files stored on your hard drive only for the duration of your visit of our website and, depending on the setting of the browser program, deleted when you exit the browser. These cookies do not retrieve information stored on your hard drive, nor do they interfere with your PC or files.

By using our IMTF website, you consent to the use of cookies placed by us.

Why and how we use cookies?

The IMTF websites or web application uses cookies for the following purposes:

  • Site usage: to help us recognize your browser as that of a previous visitor and to record the preferences you determined during your previous visit to the Site. For example, we may record your login information so that you do not have to log in each time you visit the Site.

  • Social networks: to check if you are connected to third party services (LinkedIn, Twitter, Google+, etc.)

  • Targeting: to allow us to target (emailing, basic enrichment) later or in real time the Internet user who navigates on our site

  • Audience measurement: to track statistical data on Site usage (i.e., users’ use of the Site and to improve the Site’s services) and to help us measure and study the effectiveness of our interactive online content, features, advertising and other communications

Managing cookies

You have the option of configuring your browser to accept all cookies, reject all cookies, notify you when a cookie is issued, its validity period and content, and allow you to refuse to save it on your device, and delete your cookies periodically.

You can set your Internet browser to disable cookies. Please note, however, that if you disable cookies, your username and password will no longer be saved on any website. For more information on how to delete and control cookies stored on your computer, visit https://www.aboutcookies.org/

Your consent to the use of cookies will be requested when you access our sites. You will be able to set them up and adjust them to your preferences.

Cookies IMTF uses

  • Strictly Necessary Cookies:

Some cookies we place on your electronic device ensure that the Services, deliver you information and/or services securely and optimally. You must accept these cookies to be able to make use of the Services.

  • Preferences Cookies:

These cookies are used to record your choices and settings regarding our Services, maintain your preferences over time and recognize you when you return to our Services. These Cookies help us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

  • Analytics Cookies:

These cookies allow us to recognise and count the number of visitors to the website and allow us to see how visitors move around the website when they are using it. This helps us to improve the way the website works, for example, by ensuring that you find what you are looking for more easily. The information gathered does not identify any individual user. The information is aggregated and anonymous. IMTF uses Google Analytics for this purpose. Google Analytics uses its own cookies. It is only used to improve how the Services work. You can opt out of providing us with this information if you wish, with no impact on your experience of the Website. To opt out of being tracked by Google Analytics when using the Website: tools.google.com/dlpage/gaoptout/

  • Marketing Cookies:

Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third-party advertisers. They do not store directly personal information but are based on uniquely identifying your browser and internet device. You can set your browser to block or alert you about these cookies. Blocking these cookies will not affect the service provided but will limit the targeted advertising that you will see, or limit our ability to tailor the website experience to your needs.

14. Right of Appeal to a Supervisory Authority

Irrespective of other administrative or judicial remedies you have the right to complain resp. to appeal to a supervisory authority, in particular in the state of your residency, your workplace or the place of the suspected infringement, (at least as far as this state is Switzerland or a Member of the European Union), when you are of the opinion, that the processing of your personal data violates the applicable data protection regulations.

15. Updating and Modification of this Data Protection Policy

Parts of this data protection policy may be modified or updated by us without prior notice to you. Please check the data protection policy each time you visit our website, to ensure you are up to date on any changes or updates. Last updated: August 2021.

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